GTU Youth Festival "XITIJ 2016-17" Intructions


Youth Festival “XITIJ 2016-17” Instructions

  1. Entry must be sent from official E- mail ID of the college given by GTU.
    The subject of E- mail must be “Entry of Youth Festival 2016 – College Name – College Code”
    e.g “Entry of Youth Festival 2016 – L D College of Engineering – 028”
  2. Annexure II, Annexure III & Annexure IV shall be sent to the email address of respective zonal organizing secretary of youth festival as well as one copy to youthfestival@gtu.edu.in
  3. Annexure II, Annexure III & Annexure IV shall be typed & duly signed by the Officer In-charge of Cultural activities & Principal of the institute in duplicate to be produced at the time of the Youth Festival.
  4. TA DA of participants/manager will be borne by the participating institute.
  5. KARAOKE & Synthesizer will not be permitted in any Indian music competition.
  6. Gujarati, Hindi & English language is allowed for all events except quiz competition.
  7. Cassette will be allowed for Dance competition at Zonal level. Cassette will not be allowed for Dance competition at Inter Zonal level.
  8. Participating institute has to send filled entry form in soft copy to Organizing Secretary
  9. Following documents are compulsorily required at the time of Youth Festival as per AIU rules
    1. I-card of the participants
    2. Latest fee receipt (Photocopy)
    3. 12th Mark sheet / Diploma Mark sheet (Photocopy)
    4. School leaving certificate (Photocopy)
    5. Mark sheet of last exam passed (Photocopy)
  10. Last date of sending entries is one week before the commencement of youth festival in respective zones.
  11. Maximum participants from each institute - 55 including accompanists & team manager. 6 more participants can participate in Ad Making Competition. Total team size is limited to 61.
  12. One student can participate in maximum six events.
  13. Participating institute will manage accommodation. But places for accommodation will be suggested by the host institute to the participants. Host institute can also arrange accommodation on chargeable basis.
  14. Three breakfasts, three lunches & two dinners will be arranged by host institute in three days of Youth Festival. Approximate total food expenditure per participant is Rs 490/- for three days. Participating institute have to pay Rs 150/- per team member & rest of the expenses will be borne by GTU/Host institutes which included in budget given to host institute.
  15. Each institute will be held responsible for their controversial topic, remarks & discussion during youth festival.
  16. Team managers are not allowed during any fine arts events.
  17. After grace time, team will be disqualified.
  18. Host Institute will send report along with DVD containing photographs & videos of youth festival within 15 days after the completion of events. Each host institute will submit bills of expenditure to settle account within one month from date of Youth Festival. This is mandatory requirement.
  19. Appointment of Jury of Appeal to avoid any dispute during youth festival. Appeal on letter head of the institution will be entertained only when non refundable fees of Rs 100/- paid by the institute who raised the appeal.